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Familiarisation of Independent Directors

Preamble

Regulation 25 (7) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 stipulates that the company shall familiarise the independent directors through various programs about their roles, rights and responsibilities in the company, nature of the industry in which the company operates, business model of the company, etc.

Outline of the Familiarisation process

The Board including all Independent Directors have been explained about their roles, rights, responsibilities in the Company through detailed presentations on the changes in backdrop of Companies Act 2013, SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standards. The Company has arranged such presentations through internal resources as well as outside experts/consultants.

The Board including all Independent Directors are being provided with relevant documents, reports and internal policies to enable them to familiarise with the Company’s procedures and practices from time to time.

Periodic presentations   are made at the Board and Board Committee Meetings, on business and performance updates of the Company, business strategy and risks involved.

Updates on relevant statutory changes concerning the Company are informed to the entire Board on regular intervals.

Independent Directors are facilitated to meet without the presence of the Company’s management to discuss matters pertaining to the Company’s affairs.

The Company organised visits to the plants for the Directors to facilitate them to understand the operations of the Company in detail.

The details of familiarisation programs imparted to independent directors are as under:

 

Details of Familiarisation Program

Date of
Program
Names of Independent Directors who attended the Program No. of hours Areas covered
September 23-24, 2014 Dr. Anand C. Burman           
Mr. Pradeep Dinodia
Dr. Pritam Singh       
Mr. Ravi Nath
Gen. (Retd.) V. P. Malik
48 hours
  • Future Outlook of the Company
  • Business Strategy
May 7, 2015 Dr. Anand C. Burman           
Mr. M Damodaran    
Mr. Pradeep Dinodia           
Dr. Pritam Singh       
Ms. Shobana Kamineni
Gen. (Retd.) V. P. Malik
2 hours
  • Economic Outlook
  • Domestic Business of the Company
  • Global Business
  • Parts Business
  • Projects of the Company
October 20, 2015 Dr. Anand C. Burman           
Mr. M Damodaran    
Mr. Pradeep Dinodia           
Dr. Pritam Singh       
Mr. Ravi Nath
Gen. (Retd.) V. P. Malik
2 hours
  • Economic Outlook
  • Key Company Highlights
  • Global Business
  • Domestic Business of the Company covering Market Trend, Growth Trend etc.
  • SEBI (Listing Obligations and Disclosure Requirement) Regulations, 2015
May 5, 2016 Mr. M Damodaran
Mr. Pradeep Dinodia
Mr. Ravi Nath
Ms. Shobana Kamineni
Gen. (Retd.) V.P. Malik
1 hour
  • Domestic Business Outlook
  • Marketing Strategy
August 8, 2016 Dr. Anand C. Burman
Mr. M. Damodaran
Mr. Pradeep Dinodia
Mr. Paul Bradford Edgerley
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V.P. Malik
2 hours
  • Insight on Two-wheeler Industry and Company’s Performance
  • International Outlook of Industry especially where the Company had footprints
  • Product Planning Strategy
  • R&D
October 26, 2016 Mr. M. Damodaran
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V.P. Malik
1 hour
  • Operations Overview
  • Domestic Business
February 7, 2017 Dr. Anand C. Burman
Mr. M. Damodaran
Mr. Pradeep Dinodia
Mr. Paul Bradford Edgerley
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V.P. Malik
2 hours
  • Global Product Launch
  • R&D
  • Domestic Business
  • Organisation & Talent Review
March 7, 2017 Mr. M. Damodaran
Mr. Pradeep Dinodia
Ms. Shobana Kamineni
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V.P. Malik
1 hour
  • Global Product Planning
  • Domestic Sales / Marketing
May 10, 2017 Dr. Anand C. Burman
Mr. M. Damodaran
Mr. Pradeep Dinodia
Mr. Paul Bradford Edgerley
Dr. Pritam Singh
Mr. Ravi Nath
Ms. Shobana Kamineni
Gen. (Retd.) V.P. Malik
2 hours
  • Operations overview
  • Domestic Sales/ Marketing
July 25, 2017 Mr. M. Damodaran
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V.P. Malik
2 hours
  • Industry outlook & Organisational overview
  • R&D
  • Global Business Strategy
  • Domestic Sales/ Marketing
November 1, 2017 Dr. Anand C. Burman
Mr. M. Damodaran
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V.P. Malik
1.5 hours
  • Domestic Sales/ Marketing
February 6, 2018 Dr. Anand C. Burman
Mr. M. Damodaran
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Ms. Shobana Kamineni
Gen. (Retd.) V.P. Malik
2.5 hours
  • Parts Business overview
  • Marketing Review
March 19, 2018 Mr. M. Damodaran
Mr. Pradeep Dinodia
Gen. (Retd.) V.P. Malik
0.5 hour
  • Organisational & talent review
May 2, 2018 Dr. Anand C Burman
Mr. M. Damodaran
Mr. Paul Edgerley
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Ms. Shobana Kamineni
Gen. (Retd.) V. P. Malik
2 hours
  • Business Cycle plan
  • Global Business Strategy
  • Corporate governance and Listing regulations
July 25, 2018 Dr. Anand C Burman
Mr. M. Damodaran
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Ms. Shobana Kamineni
Gen. (Retd.) V. P. Malik
2 hours
  • Innovation & new avenues
  • Domestic Sales/ After Sales
  • Operations Overview
October 16, 2018 Mr. Paul Edgerley 1.15 hours
  • Strategy Discussion

Mr. M. Damodaran
Mr. Paul Edgerley
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Gen. (Retd.) V. P. Malik

1.5 hours
  • Business Strategy outlook
  • Global Business overview
  • Marketing Strategy
January 30, 2019 Mr. Paul Edgerley 0.45 hours
  • Strategy Discussion
January 31, 2019

Prof. Jagmohan Singh Raju
Mr. M. Damodaran
Mr. Paul Edgerley
Mr. Pradeep Dinodia
Dr. Pritam Singh
Mr. Ravi Nath
Ms. Shobana Kamineni
Gen. (Retd.) V. P. Malik

2 hours
  • Business Strategy outlook
  • People management & HR
  • Domestic Sales
January 31, 2019 Mr. Paul Edgerley 1 hour
  • Strategy Discussion
Prof. Jagmohan Singh Raju 3.5 hours
  • Operations update
  • Marketing session
February 01, 2019 Prof. Jagmohan Singh Raju 7 hours
  • Business familiarisation
  • Orientation & session with Leadership team members
April 26, 2019 Dr. Anand Burman
Prof. Jagmohan Singh Raju  
Mr. M. Damodaran
Mr. Paul Edgerley
Mr. Shobana Kamineni
1.5 hours
  • Industry overview & company performance
  • Domestic Sales
  • Marketing
July 29, 2019 Mr. Paul Edgerley 1.15 hours
  • Financial review
July 30, 2019 Prof. Jagmohan Singh Raju  
Mr. M. Damodaran
Mr. Paul Edgerley
Mr. Shobana Kamineni
1.5 hours
  • Business & Industry   overview
  • Domestic Sales
  • Plan on Emerging Mobility
October 22, 23 & 24, 2019 Ms. Tina Trikha 7.5 hours
  • Business familiarisation, Orientation & session with Leadership team members
October 22, & 23, 2019 Prof. Jagmohan Singh Raju 4 hours
  • Sales, Marketing & Business update
October 23, 2019 Prof. Jagmohan Singh Raju
Mr. M. Damodaran
Mr. Paul Edgerley
Ms. Shobana Kamineni
Ms. Tina Trikha
1.5 hours
  • Industry outlook & Organisational overview
  • Global Business Strategy
  • Innovation & new Avenues
February 6, 2020 Prof. Jagmohan Singh Raju
Mr. M. Damodaran
Ms. Shobana Kamineni
Ms. Tina Trikha
1.45 hours
  • Finance & Business update
  • BS VI implementation review
  • HR, talent review and succession planning
February 6 & 7, 2020 Prof. Jagmohan Singh Raju 4.45 hours
  • Sales, Marketing & Strategy update

Details of familiarisation program attended by independent Directors:

Name of Directors

Financial Year 2019-20 Cumulative till date
No. of Programmes No. of Hours No. of Programmes No. of Hours
Dr. Anand C. Burman* 3 1.5 13 67.50
Mr. Ravi Nath* - - 15 72.50
Mr. M Damodaran 12 6.25 28 33.25
Ms. Shobana Kamineni** 12 5.25 20 19.75
Mr. Paul Bradford Edgerley 10 5.75 17 19.85
Prof. Jagmohan Singh Raju 14 15 16 27.50
Ms. Tina Trikha*** 7 10.75 7 10.75

* Ceased to be a Director w.e.f 29.07.2019

** Ceased to be a Director w.e.f. 26.03.2020

***Appointed as Independent Director w.e.f. 23.10.2019