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Familiarisation of Independent Directors

Preamble

Regulation 25 (7) of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 stipulates that the company shall familiarise the independent directors through various programs about their roles, rights and responsibilities in the company, nature of the industry in which the company operates, business model of the company, etc.

Outline of the Familiarisation process

The Board including all Independent Directors have been explained about their roles, rights, responsibilities in the Company through detailed presentations on the changes in backdrop of Companies Act 2013, SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 and Secretarial Standards. The Company has arranged such presentations through internal resources as well as outside experts/consultants.

The Board including all Independent Directors are being provided with relevant documents, reports and internal policies to enable them to familiarise with the Company’s procedures and practices from time to time.

Periodic presentations are made at the Board and Board Committee Meetings, on business and performance updates of the Company, business strategy and risks involved.

Updates on relevant statutory changes concerning the Company are informed to the entire Board on regular intervals.

Independent Directors are facilitated to meet without the presence of the Company’s management to discuss matters pertaining to the Company’s affairs.

The Company organised visits to the plants for the Directors to facilitate them to understand the operations of the Company in detail.

The details of familiarisation programs imparted to independent directors are as under:

Details of Familiarisation Program

Date of Program	Names of Independent Directors who attended the Program	No. of hours	Areas covered
September 23-24, 2014	Dr. Anand C. Burman Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V. P. Malik	48 hours	Future Outlook of the Company Business Strategy
May 7, 2015	Dr. Anand C. Burman Mr. M Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Ms. Shobana Kamineni Gen. (Retd.) V. P. Malik	2 hours	Economic Outlook Domestic Business of the Company Global Business Parts Business Projects of the Company
October 20, 2015	Dr. Anand C. Burman Mr. M Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V. P. Malik	2 hours	Economic Outlook Key Company Highlights Global Business Domestic Business of the Company covering Market Trend, Growth Trend etc. SEBI (Listing Obligations and Disclosure Requirement) Regulations, 2015
May 5, 2016	Mr. M Damodaran Mr. Pradeep Dinodia Mr. Ravi Nath Ms. Shobana Kamineni Gen. (Retd.) V.P. Malik	1 hour	Domestic Business Outlook Marketing Strategy
August 8, 2016	Dr. Anand C. Burman Mr. M. Damodaran Mr. Pradeep Dinodia Mr. Paul Bradford Edgerley Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V.P. Malik	2 hours	Insight on Two-wheeler Industry and Company’s Performance International Outlook of Industry especially where the Company had footprints Product Planning Strategy R&D
October 26, 2016	Mr. M. Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V.P. Malik	1 hour	Operations Overview Domestic Business
February 7, 2017	Dr. Anand C. Burman Mr. M. Damodaran Mr. Pradeep Dinodia Mr. Paul Bradford Edgerley Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V.P. Malik	2 hours	Global Product Launch R&D Domestic Business Organisation & Talent Review
March 7, 2017	Mr. M. Damodaran Mr. Pradeep Dinodia Ms. Shobana Kamineni Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V.P. Malik	1 hour	Global Product Planning Domestic Sales / Marketing
May 10, 2017	Dr. Anand C. Burman Mr. M. Damodaran Mr. Pradeep Dinodia Mr. Paul Bradford Edgerley Dr. Pritam Singh Mr. Ravi Nath Ms. Shobana Kamineni Gen. (Retd.) V.P. Malik	2 hours	Operations overview Domestic Sales/ Marketing
July 25, 2017	Mr. M. Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V.P. Malik	2 hours	Industry outlook & Organisational overview R&D Global Business Strategy Domestic Sales/ Marketing
November 1, 2017	Dr. Anand C. Burman Mr. M. Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V.P. Malik	1.5 hours	Domestic Sales/ Marketing
February 6, 2018	Dr. Anand C. Burman Mr. M. Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Ms. Shobana Kamineni Gen. (Retd.) V.P. Malik	2.5 hours	Parts Business overview Marketing Review
March 19, 2018	Mr. M. Damodaran Mr. Pradeep Dinodia Gen. (Retd.) V.P. Malik	0.5 hour	Organisational & talent review
May 2, 2018	Dr. Anand C Burman Mr. M. Damodaran Mr. Paul Edgerley Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Ms. Shobana Kamineni Gen. (Retd.) V. P. Malik	2 hours	Business Cycle plan Global Business Strategy Corporate governance and Listing regulations
July 25, 2018	Dr. Anand C Burman Mr. M. Damodaran Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Ms. Shobana Kamineni Gen. (Retd.) V. P. Malik	2 hours	Innovation & new avenues Domestic Sales/ After Sales Operations Overview
October 16, 2018	Mr. Paul Edgerley	1.15 hours	Strategy Discussion
October 16, 2018	Mr. M. Damodaran Mr. Paul Edgerley Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Gen. (Retd.) V. P. Malik	1.5 hours	Business Strategy outlook Global Business overview Marketing Strategy
January 30, 2019	Mr. Paul Edgerley	0.45 hours	Strategy Discussion
January 31, 2019	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Mr. Pradeep Dinodia Dr. Pritam Singh Mr. Ravi Nath Ms. Shobana Kamineni Gen. (Retd.) V. P. Malik	2 hours	Business Strategy outlook People management & HR Domestic Sales
January 31, 2019	Mr. Paul Edgerley	1 hour	Strategy Discussion
January 31, 2019	Prof. Jagmohan Singh Raju	3.5 hours	Operations update Marketing session
February 01, 2019	Prof. Jagmohan Singh Raju	7 hours	Business familiarisation Orientation & session with Leadership team members
April 26, 2019	Dr. Anand Burman Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Mr. Shobana Kamineni	1.5 hours	Industry overview & company performance Domestic Sales Marketing
July 29, 2019	Mr. Paul Edgerley	1.15 hours	Financial review
July 30, 2019	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Mr. Shobana Kamineni	1.5 hours	Business & Industry overview Domestic Sales Plan on Emerging Mobility
October 22, 23 & 24, 2019	Ms. Tina Trikha	7.5 hours	Business familiarisation, Orientation & session with Leadership team members
October 22, & 23, 2019	Prof. Jagmohan Singh Raju	4 hours	Sales, Marketing & Business update
October 23, 2019	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Ms. Shobana Kamineni Ms. Tina Trikha	1.5 hours	Industry outlook & Organisational overview Global Business Strategy Innovation & new Avenues
February 6, 2020	Prof. Jagmohan Singh Raju Mr. M. Damodaran Ms. Shobana Kamineni Ms. Tina Trikha	1.45 hours	Finance & Business update BS VI implementation review HR, talent review and succession planning
February 6 & 7, 2020	Prof. Jagmohan Singh Raju	4.45 hours	Sales, Marketing & Strategy update
June 9, 2020	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Ms. Tina Trikha	1.5 hours	Impact of pandemic & performance of Company Domestic Sales Global Business Strategy Strategic Sourcing & Supply Chain Operations and R&D
August 13, 2020	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Ms. Tina Trikha	1.5 hours	Operational initiatives Global product planning New business models/opportunities
September 21 & 22, 2020	ACM BS Dhanoa (Retd.)	6.25 hours	Compliance Framework Human Resources, Operations, CSR Sales and after sales Plant operation & virtual plant tour Finance update Strategic Sourcing & Supply Chain Global product planning Global Business, Strategy, Performance Transformation & Emerging Mobility
October 28, 2020	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Ms. Tina Trikha ACM BS Dhanoa (Retd.)	1.15 hours	Performance overview Sales & after sales Global Business Strategy Marketing Update on new business
December 10, 2020	Prof. Jagmohan Singh Raju Mr. M. Damodaran Ms. Tina Trikha ACM BS Dhanoa (Retd.)	1.75 hours	Corporate Governance
February 4, 2021	Prof. Jagmohan Singh Raju Mr. M. Damodaran Mr. Paul Edgerley Ms. Tina Trikha ACM BS Dhanoa (Retd.)	1.5 hours	Business update Operations strategy Global Business Strategy

Details of familiarisation program attended by independent Directors:

Name of Directors	Financial Year 2020-21		Cumulative till date
Name of Directors	No. of Programmes	No. of Hours	No. of Programmes	No. of Hours
Mr. M. Damodaran	17	7.4	45	40.65
Mr. Paul Bradford Edgerley	16	5.65	33	25.50
Prof. Jagmohan Singh Raju	17	7.4	33	34.90
Ms. Tina Trikha	17	7.4	24	18.15
ACM BS Dhanoa (Retd.)*	17	10.65	17	10.65

*Appointed as Independent Director w.e.f. 01.10.2020

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